Resources & Support
Below are some resources to help guide you through this challenging time, minimize your risks and most importantly keep your organization and employees safe.
Diversity, Equity and Inclusion
Creating a culturally sensitive and inclusive workplace is challenging, but necessary for a productive, innovative organization. Below are solutions and resources to help organizations work towards creating a truly inclusive environment.
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Solutions
- Diversity Assessment – Our assessment will help you look at the big picture, define objectives and begin implementing or recharging meaningful diversity practices.
- Diversity Consulting – Every clients’ inclusion and diversity goals are different, so our expert D&I consultants will meet with you to understand your needs and create a plan to achieve your diversity objectives.
- Diversity Training – Our diversity training solutions are designed to build awareness and skill, and to provide participants with tools and resources to support immediate application of learning to create/maintain a respectful and inclusive workplace.
- Resources and Tools
HR & Benefits
In an effort to help employers best prepare to return to a safe and functional environment, Exude has prepared the free Return to Work resources below. Additionally, this section contains carrier information and compliance changes.
- Return to Work Templates and Guides
- Employer Resources and Communication
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Webinars
Upcoming Webinars:
Agile HR Practices in Times of Uncertainty
A sense of uncertainty makes long term planning difficult, leaving employers and HR leaders no choice but to be agile. Are you thinking about what systems processes, and policies you need to have in place so that you can easily adjust if there is a second wave? Join this webinar to learn about the things you can do as an HR leader to respond to the changing times and how to best communicate these changes to employees.
Thursday, August 13, 2020 | 10:00-11:00am | Register Now
Renewal Planning in a Pandemic
As a result of COVID-19, many 2020 renewals have been flat or had minimal increases. Unfortunately, all good things must come to an end – by 2021 we expect both fully-insured and self-funded groups to see a dramatic spike in costs. Join this upcoming webinar to learn what type of increases you can expect as a fully-insured or self-funded group, strategies to mitigate increases and effective ways to communicate the value of your plans to employees.
Tuesday, September 15, 2020 | 10:00-11:00am | Register Now
The Morning Blend: A Blend of Legal, HR and Best Practices Updates
Please join us for our bi-monthly webinar series where Lori Armstrong, Labor and Employment Partner at ReedSmith, and Aliso DiFlorio, Managing Partner of Exude’s Human Capital Division, will provide timely discussion around the latest updates in employment law and human resources and the best practices employers should consider.
Thursday, August 13, 2020 | 10:00-11:00am | Register Now
Recorded Webinars:
True Network Advisors Resources – Labor & Employment and Benefits – 8.4
In this webinar series, the attorneys of Maynard, Cooper & Gale provide timely discussion regarding employer responsibilities and best practices with regard to COVID-19, as well as updates on legislation and guidance from Congress and federal agencies, including CDC, OSHA, EEOC, DOL, IRS, and HHS.
Webinar Slides | Certification Information | Webinar Breakdown
True Network Advisors Resources – Labor & Employment and Benefits – 7.19
In this webinar series, the attorneys of Maynard, Cooper & Gale provide timely discussion regarding employer responsibilities and best practices with regard to COVID-19, as well as updates on legislation and guidance from Congress and federal agencies, including CDC, OSHA, EEOC, DOL, IRS, and HHS.
Webinar Slides | Certification Information | Webinar Breakdown
Returning to Work Q&A Session
As a follow up to our last session, Returning to Work: What Employers Need to Know, we hosted a Q&A session to get your benefits, legal, and HR questions answered and help you prepare to bring your employees back to the office. Participants had the opportunity to ask our experts in real-time any challenges they may be facing as it relates to returning to work.
Managing Mental Health in the Workplace
Now, more than ever, it’s important to discuss and understand how mental health issues can manifest, how they affect employees and their impact on employers. It’s an issue that every employer and HR department needs to be ready to address. Join this webinar to learn how to develop strategies to combat these issues and make sure your employees are taking care of themselves during these difficult times.
Given Recent Events – Let’s Get You Ready To Talk About Race in the Workplace – 6.17
Join Twana Harris for a webinar where we’ll discuss about race in the workplace and learn how having these conversations can enhance the trajectory of your company’s diversity, equity and inclusion efforts.
Webinar Slides | Webinar Recording
True Network Advisors Resources – Where We Are and What to Expect Next – 6.16
In this webinar series, the attorneys of Maynard, Cooper & Gale provide timely discussion regarding employer responsibilities and best practices with regard to COVID-19, as well as updates on legislation and guidance from Congress and federal agencies, including CDC, OSHA, EEOC, DOL, IRS, and HHS.
Webinar Slides | Webinar Recording
COVID-19: Outbreak Periods, Cafeteria Plan Changes and COBRA Changes – 6.11
In this webinar, advisors from Benecon will explain the changes to health plans caused by COVID-19, various carrier positions on these changes, and how to ensure smooth transitions for groups to implement the new requirements for both their medical plans and their COBRA administration.
True Network Advisors Resources – Where We Are and What to Expect Next – 6.3
In this webinar series, the attorneys of Maynard, Cooper & Gale provide timely discussion regarding employer responsibilities and best practices with regard to COVID-19, as well as updates on legislation and guidance from Congress and federal agencies, including CDC, OSHA, EEOC, DOL, IRS, and HHS.
Webinar Recording| Webinar Slides | Certification Information
Sharpening the Employee Relations Landscape: Preparing for Return to Work
As employers prepare to return to work, they must anticipate employee relations shifts after COVID-19. In the midst of angst and fear, employers must be mindful of taking appropriate actions throughout the process of transitioning back to the physical workplace. Join this webinar to learn how you can prepare to bring your employees back to work while minimizing workplace conflict and employee relations claims.
Healthcare Strategies Post Pandemic – 5.21
As organizations prepare to return to work and adapt their budgets, one of the most important considerations to manage costs is evaluating your healthcare strategy. Join to understand the evolving complexities of the current healthcare landscape and practical cost-saving strategies to take advantage of during this challenging time.
Presenters: Gregory Grimm, Director of Employee Benefits Division | Exude, Inc.
True Network Advisors Resources – Where We Are and What to Expect Next – 5.19
In this webinar series, the attorneys of Maynard, Cooper & Gale provide timely discussion regarding employer responsibilities and best practices with regard to COVID-19, as well as updates on legislation and guidance from Congress and federal agencies, including CDC, OSHA, EEOC, DOL, IRS, and HHS.
Webinar Recording | Webinar Breakdown | Webinar Slides
TRUE Network Advisors Resources: Return to Work Considerations – 5.5
Hosted by our partners at True Network, the attorneys of Maynard, Cooper & Gale will discuss what employers need to consider in their return to work strategy.
Webinar Recording | Webinar Breakdown | Webinar Slides
Returning to Work – What Employers Need to Know – 4.29
Listen to this webinar where three experts will discuss the short and long-term considerations when returning to work from a legal, HR and benefits perspective. Explore the physical and emotional implications and gain an understanding of the requirements as they relate to compliance and employee safety.
Webinar Recording | Webinar Slides
Maintaining an Inclusive Virtual Workplace 4.23
It’s important that employers continue to be intentional and consistent in their efforts to cultivate an inclusive environment, especially during times of crisis when employees are isolated from the physical workplace. Listen to this webinar to learn strategies and tips to make your virtual workplace inclusive and retain your diverse talent.
Ongoing Compliance Support and FAQs for Employers 4.21
Hosted by our partners at True Network, the attorneys of Maynard, Cooper & Gale will discuss employer responsibilities and best practices with regard to COVID-19, including CDC, OSHA, EEOC, DOL, IRS, and HHS guidance.
Webinar Recording | Webinar Slides | Webinar Breakdown
Compliance Support and FAQs for Employers – 4.14
Hosted by our partners at True Network, the attorneys of Maynard, Cooper & Gale will discuss employer responsibilities and best practices with regard to COVID-19, including CDC, OSHA, EEOC, DOL, IRS, and HHS guidance.
Webinar Recording & Webinar Slides
Keeping Your Culture Strong in a Remote Environment
Given the current environment, it’s more important than ever to keep the company culture alive while your employees are working remotely. Listen to this webinar to learn strategies and tips to keep your employees engaged and motivated in these challenging times.
Webinar Recording | Webinar Slides
Compliance Support and FAQs for Employers – 4.7
Hosted by our partners at True Network, the attorneys of Maynard, Cooper & Gale will discuss employer responsibilities and best practices with regard to COVID-19, including CDC, OSHA, EEOC, DOL, IRS, and HHS guidance.
Webinar Slides | Webinar Recording
Compliance Support and FAQs for Employers – 3.31
Hosted by our partners at True Network, the attorneys of Maynard, Cooper & Gale will discuss employer responsibilities and best practices with regard to COVID-19, including CDC, OSHA, EEOC, DOL, IRS, and HHS guidance.
Webinar Slides | Webinar Recording
COVID-19: Get Your HR, Benefits & Legal Questions Answered – 3.26
Listen to this webinar to learn the current state of COVID-19 as it relates to human resources, employee benefits, and the most up-to-date legal changes. We’ll address the most frequently asked questions we’ve been receiving and open the floor to let attendees get their questions answered.
Webinar Slides | Webinar Recording
Compliance Support and FAQs for Employers – 3.24
Hosted by our partners at True Network, the attorneys of Maynard, Cooper & Gale will discuss employer responsibilities and best practices with regard to COVID-19, including CDC, OSHA, EEOC, DOL, IRS, and HHS guidance.
Webinar Recording & Webinar Slides
Managing a Remote Team
Given the rapid spread of COVID-19, many employers are implementing work remote policies in an effort to keep their employees safe. Because this may be new for many organizations, manager would benefit from learning best practices for effectively managing performance and engaging remote teams. Join this webinar to learn skills, tips and techniques for effectively managing your remote team.
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Compliance Alerts
- DOL FAQs- COVID-19 and the Fair Labor Standards Act – 8.4
- Federal Court Partially Vacates FFCRA Leave Regulations – 8.4
- States Update Employee Leave Requirements for Coronavirus – 7.30
- Remote Verification of Form I-9 Documents Extended to August 19th – 7.28
- DOL Releases More Q&A on Workplace Laws and Coronavirus – 7.20
- Philadelphia Enacts COVID-19 Whistleblower Legislation – 7.20
- OSHA Guidance for Reopening Nonessential Businesses – 6.19
- Congress Passes Bill Amending Paycheck Protection Program
- OSHA Requires Employer Investigations of Employee COVID-19 Cases
- Return to Work Toolkit for Employers
- Extensions Due to COVID-19
- Model FFCRA Election and Certification Forms (April 3, 2020): As the government has not provided election and certification forms, please refer to the attached model forms that have been created by law firm, Maynard Cooper. These forms represent a best practice approach at this time and may need to be re-evaluated as DOL and Treasury continue to develop rules.
- FFCRA Small Employer Exemption: DOL Guidance
- DOL and FFCRA Regulations Now in Effect
- Employer Guidelines – Responding to Higher Risk Employees COVID-19
- DOL Poster (non-federal)-Employee Rights- Paid Sick Leave and Expanded Family and Medical Leave under the FFCRA 3.20
- DOL Poster (federal)-Employee Rights- Paid Sick Leave and Expanded Family and Medical Leave under the FFCRA
- Coronavirus Compliance Considerations for Employers
- Families First Coronavirus Response Act – Signed Into Law
- CARES Act Provisions Relevant for Nonprofits
- COVID-19 – Scenarios & Benefits Available
- EEOC Updates Employer Guidance on Coronavirus and the ADA
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Benefits
Below are resources to recent updates related to your employee benefit plans.
- President Trump Signs Executive Orders on Pandemic Relief – 8.10
- Federal Agencies Issue More FAQs on Coronavirus-related Changes for Health Plans – 6.24
- Carrier Premium Credits and ERISA Fiduciary Obligations – 6.20
- IRS Relaxes Election Change and Other Rules for Cafeteria Plans and FSAs – 5.12
- Congress Passes the Coronavirus Aid, Relief & Economic Security Act
- The Look-Back Measurement Method and COVID-19 (for Applicable Large Employers)
- Information for Employers and Group Health Plan Sponsors on COVID-19
- Unemployment Benefits for Coronavirus Under the CARES Act
- COVID-19 Guidance Provides Flexibility for Cafeteria Plan Elections, Additional Changes
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Carrier & Vendor Information
Special Enrollment & Plan Renewals – Many insurance carriers are opting to assist organizations by offering special enrollment periods and holding plan rates stable for upcoming renewals. Click here to see how your carrier is responding
Medical Coverage Information – Select your carrier from the list below to get more information on what your specific carrier is offering, an overview of what’s covered, and how employees should seek treatment.
Additional Information:
For additional information specific to your plans please contact your Exude team.
Employee Wellbeing
Below are well-being resources and webinars for employees to reduce stress and prioritize their mental health.
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Webinars
Upcoming Webinars:
Increasing Resilience with a Growth Mindset
A growth mindset is based on a belief that we are able to increase talent, performance, and even intelligence through curiosity, learning, effort, and discipline. Developing a growth mindset is vital to achieving your highest level of leadership presence. It’s one of the most critical factors in being an effective leader in “normal” times, but it’s even more essential now more than ever.
Thursday, August 20th | 10:00-11:00am | Register Now
Recorded Webinars:
Nourishing Your Body While Managing Work, Family, and a Pandemic
With all of the new responsibilities and life adjustments that have had to be made due to the pandemic, it’s completely understandable if eating healthy has not have been high of a priority during the past weeks. The goal of this session is to provide you with realistic and empowering recommendations for nourishing yourself as well as your family without guilt or stress.
Emotional Intelligence for Wellbeing
Join this webinar to understand how emotions are stored in your body; why emotional awareness is a fundamental skill to emotional intelligence; and activities and tools for increasing self-awareness, self-management, and self-regulation.
Audience: Employers & Employees
Presenter: Karla Chin, Director of Total Well-Being and Holistic Health & Positive Psychology Practitioner
Wellness Webinar Series: Creating Connections & Resilience During COVID-19
As a follow-up to our first wellness webinar series, we’re providing another complimentary 2-part series presented by Exude’s Karla Chin, Director of Total Well-Being and Holisitic Health & Positive Psychology Practitioner, to help both employers and employees manage stress and find peace during this tumultuous time.
Part 1: Creating Thriving Connections During COVID-19
Part 2: Rewiring Your Brain for Resilience & Mindfulness
Wellness Webinar Series: Keep Calm and Carry On – Self-Care
In an effort to find peace during a scary and tumultuous time, listen to part 2 of our 2-part wellness webinar series to prioritize your self-care.
Webinar Recording | Webinar Handout | Webinar Exercise
Wellness Webinar Series: Keep Calm and Carry On – Managing Stress
In an effort to find peace during a scary and tumultuous time, listen to part 1 of our 2-part wellness webinar series to help manage stress.
Webinar Slides | Webinar Recording
The 3 R’s of Stress Management in Unprecedented Times
Karla Chin will discuss how COVID-19 may be causing increased stress for employees. She shares tips and strategies to effectively manage your energy. Get tips for getting better sleep and integrating relaxation into your life.
- Mental Health Toolkit
Tax and Financial
Below is information from our tax and financial partners, as well as news around economic changes.
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Tax and Financial Resource Center
For up-to-date information on Taxes and Financials as it relates to COVID-19 please visit our partners at Haefele Flanagan resource center.
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Additional Information
- President Trump Orders Payroll Tax Deferment – 8.10
- IRS: Employers Must Report Pay for FFCRA Leave on W-2 – 7.9
- SBA Releases Streamlined PPP Loan Forgiveness Form – 6.18
- President Trump Signs Bill Amending PPP into Law – 6.8
- SBA Issues Two Additional PPP Final Interim Rules – 5.29
- City of Philadelphia Tax Guidance in Response to COVID-19
- Paycheck Protection Program Loan Forgiveness Application
- Paycheck Protection Program and Healthcare Enhancement Act (U.S. HR 266)
- Payroll Protection Program May Provide Relief to Small Businesses – If You Can Navigate the Workforce Issues
- CARES Act Overview
- COVID-19 Related Tax Credits FAQs
- FFCRA Q&A
- PPP–IFRN FINAL 4.2.20
- US Chamber of Commerce Paycheck Protection Program Guide
- CARES Act SBA Loans Available
- Employee Retention Tax Credits for Businesses Impacted by Coronavirus
- CARES Act Provisions Relevant for Nonprofits
- IRS FAQs: Deferral of Employment Tax Deposits and Payments
Visit the DOL for a full description of the Paycheck Protection Program and supplemental information here.
Additional Resources
For information around Risk Management and Retirement plans, along with other safety and financial resources, please visit the documents below.
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Risk Management
- Cyber Liability – Coronavirus and Remote Work Cyber Risks
- Risk Insights – Force Majeure and Coronavirus
- Insurance In The Face Of COVID-19 – Overview of the potential claims issues in various lines of coverage and how those policies might respond.
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Retirement
CARES Act Summary Retirement Plans– A summary of how the CARES Act impacts employer-sponsored retirement plans.
American Retirement Association – COVID-19 – FAQ document that highlights provisions that ARA believes will positively impact retirement plan participants and plan sponsors.
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Other Resources
Client Resources Survey – We want to hear from you! Take this 5 question survey so we know what type of information and resources to provide during this pandemic.
Entrepreneur Legal Relief Program Amid Coronavirus Crisis – Ballard Spahr has established the Entrepreneur Legal Relief Program (ELRP) to ensure that entrepreneurs have the resources and counsel required to endure the current coronavirus crisis.
COVID-19 Market Volatility – Market commentary to help inform you on the impact of these events and offer some perspective during these difficult times.
COVID-19 Tracking – A web-based dashboard tracking cases globally in real-time, provided by Johns Hopkins University.
ThinkHR Crisis Response Center – ThinkHR and Mammoth are making their essential COVID-19 resources available for free to all employers in need.
Use and Occupancy Tax Guidance During COVID-19 –Businesses ordered to close beginning March 17, 2020 as a result of safety measures enacted by the Mayor of Philadelphia are not subject to the Use & Occupancy (U&O) Tax while access to their place of business is prohibited.
Maintaining Inclusion in the Virtual Workplace– A guide to helping your workplace remain inclusive during these tumultuous times.
We also recommend visiting the Centers for Disease Control and Prevention, the U.S. State Department, the World Health Organization and thePA Dept. of Health to access the most up to date resources and information regarding this rapidly changing situation.
COVID19 – Return to Work Questionnaire – Ensure you have all of your protective measures in place with this questionnaire.
A Word From Our Client
“I told Marcos that if anyone could make lemonade out of all of these lemons its EXUDE. Thank you for what you are doing at this very stressful time.”
-Marlene Olshan | CEO, Vetri Foundation
Need Help Managing COVID?
Exude is continuously monitoring the rapid changes as it relates to COVID-19 and remains committed to providing you with updated information and resources. We understand that this can be a challenging and scary time, but please know we are here to support you and your employees throughout these unprecedented circumstances. As always, we encourage you to contact a member of the Exude team with any questions you may have.
Be safe and stay well.
Consulting Through a Crisis
Given the current situation, many business leaders are unexpectedly placed in a position to lead in unprecedented uncertainty. Exude’s Human Capital Consultants are available to provide guidance and support on some of the most pressing issues facing leaders today.
If you’re looking for additional support during this pandemic, we’re here to help.
